WPS Sheets more efficient printing skills

WPS Sheets more efficient printing skills make your form printing easier

Excel tables are widely used in daily work. Whether it is budget planning, data analysis, or various text organization, tables play an important role. In order to make the table content clear and professional, printing is particularly critical. However, many people have this problem: the carefully crafted table becomes messy when printed out and fails to achieve the expected effect. This article will share several practical printing tips in WPS官网 Sheets to help you easily print neat and beautiful tables.

Print titles and headers on each page to ensure information continuity

When editing a table, we usually freeze the top row and left column for easy viewing and editing. However, the freeze function does not take effect when printing, resulting in a lack of titles or headers on each page, affecting the reading experience.

The solution is very simple:
go to [Page Layout] → [Print Title], and fill in the row number that needs to be printed repeatedly in the “Top Title Row”. After setting this up, no matter how long the table is, each printed page will automatically have the same title, ensuring that the content is coherent and easy to understand.

Keep the grid lines when printing to make the table structure clearly visible

Have you ever found that the printed table lacks grid lines and looks very messy? By default, WPS办公 Sheets does not display grid lines when printing, which makes it difficult to distinguish between rows and columns of data.

Just open [Page Layout] → check [Print Gridlines]. After turning on this function, the grid lines will be clearly displayed in the printed version, making each cell of the table well organized and improving the overall aesthetics.

Flexibly set the number of print pages to avoid content being too dense or scattered

Sometimes a table may be printed out on one page, making the content too compact, or it may be split into too many pages, making it inconvenient to read. WPS Sheets allows you to set the number of pages to print based on your needs, making it easy to adjust the printing effect.

Operation steps:
Go to [Page Layout] → [Print Preview] → [Print Settings], find “Number of pages per page”, and select the appropriate number of pages according to actual needs. In addition, you can also click “More” to customize the specific settings of the number of pages to print.

If you want to quickly print the entire table on one page, you can select “Adjust table size to one page” in [Page Layout] → [Page Scaling] to print the entire table on one page.

Print only the selected area and output the required content accurately

By default, WPS Sheets prints the entire worksheet, but sometimes we only need to print part of the worksheet to avoid wasting paper and ink.

Just go to [Page Layout] → [Print Area] → [Set Print Area], and then use the left mouse button to select the cell area you want to print. In this way, only the selected part will be output when printing, which is accurate and efficient.

Easily meet various printing needs

Mastering the above four practical tips can greatly improve your efficiency and quality of printing tables in WPS Sheets. Whether it is printing a long table with repeated titles, keeping the grid lines clear, controlling the number of pages to print, or even printing only a part of the area, these functions can help you easily cope with various printing needs. Next time you face a printing problem, don’t forget to use these simple operations to make your table printing work smoother and more professional.

ALSO READ: What Is a BizOp? Easy Guide to Business Opportunities in 2025